Barony of Stormhold

Baronial Officers Meeting

Minutes

Coulsen Reserve, Stormhold. Monday, 24th July 2017 7:30pm

Chair: Thorfinn

Minutes: Rodrigo

Attendees: Rodrigo de Burgos (Seneschal), Tomas Van Den Hove (Reeve), Thorfinn Hrolfsson(Lists) , Hugh Fortesmains (St Cecelia), Hextilda Attewille, Magnus Thorbjornson. Michael De la Ferrett(Captain of Archers), Wynflead Aet West Seaxan(Herald), Hanbal Al Barbary, Ute von Tangemunde, Gilligan al Tomalty.

Apologies:

Miriam Bat Shimon, Brian Dorcha Ua Cornaill, Ysabel Norrice,

Agenda
Item #
Topic RESPONSIBILITY/Action
1 Welcome to the meeting.

Meeting Commenced:

Five officers attending the Meeting.
Baron and Baroness not at Meeting.

Time:7:33
2

Previous Minutes for the meeting held on Monday, 28th June 2017

A. Motion – That the minutes for Monday, 28th June 2017 be accepted.

Goute De Perle. Item to be removed as the item was already complete.

Business Arising from Previous Minutes:

No Business

  1. M: Tomas

S: Hanbal

Carried with amendment.

3

Correspondence:

Hanbal – fighter survey

SCA Melbourne combatant survey – Summary


 

Baron KG “Suth Moot Charter”

City of Yarra : Yarra sport club update. Not Attached.

 
4

Old Business

None reported.

 
5 Officers Reports

Arts and Sciences – Vacant

Capt. of Archers – Michael: Ongoing issues with bow repairs and replacements. The new staves didn’t fit the old centre. A new centre was bought for $80. Now we have a nice 15 pound bow for kids. Michael recommends we keep it as it is a lovely bow.

Motion: an additional $40 be drawn making a total of $120 being for bow replacement. Moved: Hanbal Seconded Gilligan. Carried without dissent.

D. Seneschal -H & W – Ysabel Not Present

Constable – Vacant

Herald – Wynflaed Thank you to Gilligan for heralding during Winterball, Heraldic announcements on Stormhold web page to be updated soon.

Hospitaller – Ysabel Not Present

Welcome to the new Hospitaller!!!

Lists – Thorfinn List report sent to Seneschal and not included in Agenda see below:

hi
List report for the Barony of Stormhold – May 2017.
I did lists for Stormhold Monthly Bash for April
March and May Bash Tournaments did not happen, but I was there.
Also did lists for several (4) tournaments at Festival
including FAT and Heraldic Melee
your servant
Þorfinn Hrolfsson – Stormhold Baronial List Keeper

Knight Marshal – Nicophorus Report attached see below

Reeve -Tomas

Community Solutions Account

Current: $3820.01Westpac Business Cash Reserve Bonus Current: $11117.01

Rapier– Vacant –

Webminister – Mahoult Not Present. Rodrigo mentioned that the website has been updated this day.

Seneschal – Rodrigo Winterball was a success. There are challenging times ahead! Now is a time of reinvention we need more involvement from newer members and we need to refine our event scheduling especially with our sister Barony Krae Glas.

B and B – Brian and Miriam Not Present. Messaged Seneschal with various notes but asked that a steward be found for the Royal visit event on the 15th Oct.

Officer Changeovers – Constable, Art and Sciences, Rapier Marshal.
Hospitaller position filled, but pending offices: Lists and Seneschal.

 
6

Sub Groups

Hamlet Lac D’Or: (proposed Hamlet in Bendigo Region) No report

College of St Cecilia – Hugh: Low attendance at regular meetings due to Mid Year break. The College attended Inter College War (I.C.W.) and the college came second in the standings. Soon to apply for a grant to the university to buy some Helmets to start fighter training at college. Therein followed a discussion of disposal of assets should the College again become dormant. St Barts example was that the assets went to Stormhold. Hanbal suggested that we ask Former Cairn Fell if they have any armour left over to donate to the College.

***Action point:- Rodrigo to follow up with resident of C.F.

College of St Bartholomew: No report

 
7

Events

Past Events-Wrapup

Bash 6th June – Nicophoros:- Done

Bash 2nd July. Occurred.

I.C.W. – Tomas – Equipment returns? No equipment borrowed.

Winterfeast 22nd July – Sara: Thorfinn and Gilligan and Lewis commended Sara on a great event. As Sara not present here, Rodrigo provided an interim report:

58 booked, 52 attended. 3 paid but didn’t attend and 3 booked but didn’t pay or attend. An expected loss of about $300 for lower than expected attendees. Break even about 75 attendee. Chair commented that Stormhold could wear the loss. Food budget still to be finalised.

Current Events

Bash 6th August Baronial Championship: Steward – B&B

(KG Day of honour 19th August 2017 – Balla Balla Community Centre)

Thaw War 1st – 3rd September Hanbal

(No Monthly Bash)

Hanbal reports that only 12 adults had booked as on last week. Conjecture as to reasons (including La Prova Dura to be held one week later). Hanbal recently called for timely bookings to reach threshold of 50 adult attendees. So far only 36 had booked. The concern was that 50 need to book before refund of deposit deadline of August 1st. Hanbal will decide on event status on Wed night 26th July). Discussion of timing of Future Thaw Wars including possibly Biennial solution. If Thaw War 2 is Cancelled Monthly Bash will Proceed.

Bash 1st October – Wynflaed All good. Plans for a custom Tournament and Arts and Sciences Competitions.

Royal Visit 14th/15 October (Stormhold stewarding on 15th) Still seeking a Steward. Discussion of format of day. Unsure of Relation to KG event of the day before. Hanbal may steward with More information. *** Information now obtained*** see Seneschal for details.

Event Planning

Bash 5th November (Guy Fawkes day 5th November 1605)-

Rodrigo to Steward Guy Fawkes day Bash

Stormhold William Marshal Planning 3rd Dec 2017

Magnus to Steward. Event to be held on Saturday the 25th of November at Darebin Parkands. Note that this is one week earlier than usual. An Alternate site will be determined should the Darebin Parklands be unavailable.

Motion: An amount of up to $300 be made available to pay for grounds hire at the Darebin Parklands for the William Marshal event to be held on the 25th Of Nov 2017. Moved Tomas Seconded Hanbal. Carried without Dissent.

(Bordescros Feb 23rd Border War) Event noted.

Easter event: 30th March to 3rd of April

(moved to general business)

Straits war KG, SH and YF to coordinate.

Rodrigo suggests that Straits war be incorporated into the possible Easter event.


Stormhold 30th Anniversary 2018

Noted. May be merged with Thaw War Three???

 
8

Barony of Stormhold

Baronial Officers Meeting

Minutes

Coulsen Reserve, Stormhold. Monday, 24th July 2017 7:30pm

Chair: Thorfinn

Minutes: Rodrigo

Attendees: Rodrigo de Burgos (Seneschal), Tomas Van Den Hove (Reeve), Thorfinn Hrolfsson(Lists) , Hugh Fortesmains (St Cecelia), Hextilda Attewille, Magnus Thorbjornson. Michael De la Ferrett(Captain of Archers), Wynflead Aet West Seaxan(Herald), Hanbal Al Barbary, Ute von Tangemunde, Gilligan al Tomalty.

 

Apologies:

Miriam Bat Shimon, Brian Dorcha Ua Cornaill, Ysabel Norrice,

Agenda
Item #
Topic RESPONSIBILITY/Action
1 Welcome to the meeting.

Meeting Commenced:

Five officers attending the Meeting.
Baron and Baroness not at Meeting.

Time:7:33
2

Previous Minutes for the meeting held on Monday, 28th June 2017

A. Motion – That the minutes for Monday, 28th June 2017 be accepted.

Goute De Perle. Item to be removed as the item was already complete.

Business Arising from Previous Minutes:

No Business

  1. M: Tomas

S: Hanbal

Carried with amendment.

3

Correspondence:

Hanbal – fighter survey

https://stormhold.lochac.sca.org/files/2017/07/SCA-Melbourne-combatant-survey-Summary.pdf

Baron KG “Suth Moot Charter”

City of Yarra : Yarra sport club update. Not Attached.

 
4

Old Business

None reported.

 
5 Officers Reports

Arts and Sciences – Vacant

Capt. of Archers – Michael: Ongoing issues with bow repairs and replacements. The new staves didn’t fit the old centre. A new centre was bought for $80. Now we have a nice 15 pound bow for kids. Michael recommends we keep it as it is a lovely bow.

Motion: an additional $40 be drawn making a total of $120 being for bow replacement. Moved: Hanbal Seconded Gilligan. Carried without dissent.

D. Seneschal -H & W – Ysabel Not Present

Constable – Vacant

Herald – Wynflaed Thank you to Gilligan for heralding during Winterball, Heraldic announcements on Stormhold web page to be updated soon.

Hospitaller – Ysabel Not Present

Welcome to the new Hospitaller!!!

Lists – Thorfinn List report sent to Seneschal and not included in Agenda see below:

hi
List report for the Barony of Stormhold – May 2017.
I did lists for Stormhold Monthly Bash for April
March and May Bash Tournaments did not happen, but I was there.
Also did lists for several (4) tournaments at Festival
including FAT and Heraldic Melee
your servant
Þorfinn Hrolfsson – Stormhold Baronial List Keeper

Knight Marshal – Nicophorus Report attached see below

Reeve -Tomas

Community Solutions Account

Current: $3820.01Westpac Business Cash Reserve Bonus Current: $1117.01Rapier– Vacant –

Webminister – Mahoult Not Present. Rodrigo mentioned that the website has been updated this day.

Seneschal – Rodrigo Winterball was a success. There are challenging times ahead! Now is a time of reinvention we need more involvement from newer members and we need to refine our event scheduling especially with our sister Barony Krae Glas.

B and B – Brian and Miriam Not Present. Messaged Seneschal with various notes but asked that a steward be found for the Royal visit event on the 15th Oct.

Officer Changeovers – Constable, Art and Sciences, Rapier Marshal.
Hospitaller position filled, but pending offices: Lists and Seneschal.

 
6

Sub Groups

Hamlet Lac D’Or: (proposed Hamlet in Bendigo Region) No report

College of St Cecilia – Hugh: Low attendance at regular meetings due to Mid Year break. The College attended Inter College War (I.C.W.) and the college came second in the standings. Soon to apply for a grant to the university to buy some Helmets to start fighter training at college. Therein followed a discussion of disposal of assets should the College again become dormant. St Barts example was that the assets went to Stormhold. Hanbal suggested that we ask Former Cairn Fell if they have any armour left over to donate to the College.

***Action point:- Rodrigo to follow up with resident of C.F.

College of St Bartholomew: No report

 
7

Events

Past Events-Wrapup

Bash 6th June – Nicophoros:- Done

Bash 2nd July. Occurred.

I.C.W. – Tomas – Equipment returns? No equipment borrowed.

Winterfeast 22nd July – Sara: Thorfinn and Gilligan and Lewis commended Sara on a great event. As Sara not present here, Rodrigo provided an interim report:

58 booked, 52 attended. 3 paid but didn’t attend and 3 booked but didn’t pay or attend. An expected loss of about $300 for lower than expected attendees. Break even about 75 attendee. Chair commented that Stormhold could wear the loss. Food budget still to be finalised.

Current Events

Bash 6th August Baronial Championship: Steward – B&B

(KG Day of honour 19th August 2017 – Balla Balla Community Centre)

Thaw War 1st – 3rd September Hanbal

(No Monthly Bash)

Hanbal reports that only 12 adults had booked as on last week. Conjecture as to reasons (including La Prova Dura to be held one week later). Hanbal recently called for timely bookings to reach threshold of 50 adult attendees. So far only 36 had booked. The concern was that 50 need to book before refund of deposit deadline of August 1st. Hanbal will decide on event status on Wed night 26th July). Discussion of timing of Future Thaw Wars including possibly Biennial solution. If Thaw War 2 is Cancelled Monthly Bash will Proceed.

Bash 1st October – Wynflaed All good. Plans for a custom Tournament and Arts and Sciences Competitions.

Royal Visit 14th/15 October (Stormhold stewarding on 15th) Still seeking a Steward. Discussion of format of day. Unsure of Relation to KG event of the day before. Hanbal may steward with More information. *** Information now obtained*** see Seneschal for details.

Event Planning

Bash 5th November (Guy Fawkes day 5th November 1605)-

Rodrigo to Steward Guy Fawkes day Bash

Stormhold William Marshal Planning 3rd Dec 2017

Magnus to Steward. Event to be held on Saturday the 25th of November at Darebin Parkands. Note that this is one week earlier than usual. An Alternate site will be determined should the Darebin Parklands be unavailable.

Motion: An amount of up to $300 be made available to pay for grounds hire at the Darebin Parklands for the William Marshal event to be held on the 25th Of Nov 2017. Moved Tomas Seconded Hanbal. Carried without Dissent.

(Bordescros Feb 23rd Border War) Event noted.

Easter event: 30th March to 3rd of April

(moved to general business)

Straits war KG, SH and YF to coordinate.

Rodrigo suggests that Straits war be incorporated into the possible Easter event.


Stormhold 30th Anniversary 2018

Noted. May be merged with Thaw War Three???

 
8

General Business

Fighter Survey – Hanbal

Hanbal presented results of Fighting Survey.

Discussion of results.
***
Action Point Rodrigo to Request Recommendation from Hanbal gleaned from the survey results.

Easter event: 30th March to 3rd of April Sara and Tomas?

Krae Glas plans to proceed and had drawn up a draft Charter to steer the event. People suggests that without an event or a steward that a Charter is unnecessary. Discussion ensued about details of the Charter.

Items of discussion included ideas such as:

Who is the event aimed at? i.e. the target audience. Is it merely people who can’t attend Rowany Festival or is the scope of the demographic bigger?

Is the event only aimed at families and fighters? The scope of the Charter seems too narrow and focussed

What is the Charter’s position on Equestrian, Arts and Sciences, War, Tournaments, Archery, Heavy and Rapier Combat and will there be Collegia? Will there be a ball?

It was put that the scope of the draft charter was too narrow.

Additionally, There was discussion of financial model to fit between the Two Baronies and the duration of the Event.

 

The name of the event was discussed and doubts about the proposed event’s name abounded. Opinion were that the name locked the event into a format of a previous event and that the reasons for the previous event of that name were no longer relevant.

 

Discussion of the Charter should not be held at August Bash. Rodrigo to follow up with an alternate earlier meeting if possible.

***Action Point Rodrigo to Request Meeting sooner or an alternative to bash.

 
9

Other Business:

Discussion about Monthly Bash – especially to giving it the status that it is due.

General Discussion about dissatisfaction about Bash. Criticism of Poor Attendence. Bash needs to be revamped with a look to timely programming and reliable activities.

Advertising of bash need to be better.

Discussion of Rapier Assets and their Storage.

***Action Point: Rodrigo to determine status of Storage with ex rapier marshal.

 
10

Next Meeting

Possibly 28th August 2017

To be Held on 28th August in the normal place.

 
11

Meeting Closed

Time: 9:17pm

 

Attachments:

Correspondence

Hanbal:

 

23 July 2017

Good evening Rodrigo

In planning for tomorrow evenings Baronial Meeting (Stormhold), please find attached a copy of the summary document from the recent online poll that I ran (for discussion at the meeting).

I have cc’d to B&B Stormhold & Krae Glas, Knights Marshal Stormhold & KG and also Seneschal KG.

I believe there are some interesting facts to be learned from this.

Regards

(Report separately available at meeting)

Baron KG

Dear All,

This document is a rough attempt at forming a charter for future Suth Moot Events. It was a collaboration of both B&B’s of Krae Glas and Stormhold along with the Seneschal of Krae Glas. We welcome your thoughts and feedback on this document. We anticipate holding a joint meeting at the next Stormhold Monthly Bash to ratify it. We hope that you can attend.

Regards,
Baron Gilbert Purchase

Reports

Marshal

Stormhold Marshal’s report July 17

Events

Monthly Bash

Fighters: 7

We had 2 reported armour malfunctions, one was fixed between rounds (chinstrap), the other was a failing of a bared faceplate which was unable to satisfactorily repair on the day.

Monday trainings

The monthly cycle of drills, classes and tourney is working well, bringing existing fighters to our training more regularly.

We haven’t had any new authorisations.

 
9

Other Business:

Discussion about Monthly Bash – especially to giving it the status that it is due.

General Discussion about dissatisfaction about Bash. Criticism of Poor Attendence. Bash needs to be revamped with a look to timely programming and reliable activities.

Advertising of bash need to be better.

Discussion of Rapier Assets and their Storage.

***Action Point: Rodrigo to determine status of Storage with ex rapier marshal.

 
10

Next Meeting

Possibly 28th August 2017

To be Held on 28th August in the normal place.

 
11

Meeting Closed

Time: 9:17pm

 

Attachments:

Correspondence

Hanbal:

 

23 July 2017

Good evening Rodrigo

In planning for tomorrow evenings Baronial Meeting (Stormhold), please find attached a copy of the summary document from the recent online poll that I ran (for discussion at the meeting).

I have cc’d to B&B Stormhold & Krae Glas, Knights Marshal Stormhold & KG and also Seneschal KG.

I believe there are some interesting facts to be learned from this.

Regards

(Report separately available at meeting)

Baron KG

Dear All,

This document is a rough attempt at forming a charter for future Suth Moot Events. It was a collaboration of both B&B’s of Krae Glas and Stormhold along with the Seneschal of Krae Glas. We welcome your thoughts and feedback on this document. We anticipate holding a joint meeting at the next Stormhold Monthly Bash to ratify it. We hope that you can attend.

Regards,
Baron Gilbert Purchase

Reports

Marshal

Stormhold Marshal’s report July 17

Events

Monthly Bash

Fighters: 7

We had 2 reported armour malfunctions, one was fixed between rounds (chinstrap), the other was a failing of a bared faceplate which was unable to satisfactorily repair on the day.

Monday trainings

The monthly cycle of drills, classes and tourney is working well, bringing existing fighters to our training more regularly.

We haven’t had any new authorisations.