Stormhold Baronial Council
Minutes for the meeting held on Monday the 11th of April 2016.
Meeting open at: 7:30pm
Item 1 Attendance: Sara van den Hove, Thomas Van den hove, Wynflaed aet West, Thorfinn hrolfsson, james brown, Michael Obrien, Laurence Irvine, ThorolfR Brandsson, Miriam bat Shimeon, Miriam Galbraith, Mahault.
Item2. Review and acceptance of previous minutes for the meeting held on February 22nd 2016. Thorfinn proposed, sencond Thomas, motion carried.
Item 3 Correspondence
3a Email of 4th April asking for reconfirmation of the Coulson Reserve booking for this year.
Minor repairs completed to hall.
Item 4 Outstanding items from previous meetings:
4b. William Marshal AS49 – Complete. $600 Profit.
4b. Hero cloak Progress – Item complete (removed from agenda)
4c. May Bash – May pole and pot luck event suggested. Wynflaed to Report? Item closed.
4d. Midwinter Feast See attached event proposal Ava
4e William Marshal A.S.L (2016) Poll and Event format and event submissions. Thomas to action. Set up poll and report results.
4f Monday night training proposal to change opening time to 6pm – move to next meeting. James to follow up.
7b Sunday Training? Magnus to host? First one on 17th of April? Approved.
Item 5 Officers Reports
5a. Baron and Baroness -Verbal given
5b. Arts and Sciences -Verbal given
5c. Capt. of Archers – Absent
5d. Stormhold Deputy Seneschal (Health and Wellbeing) -see attached
5e. Constable – Absent
5f. Herald – Absent
5g. Lists – see attached
5h. Knight Marshal -Verbal
5i. Reeve – community account : $4469.90 Savings $16284.23
5j. Rapier – Verbal
5k. Seneschal – See Attached
5l. Webminister – Verbal
5m. Officer Changeovers – Constable and Hospitaller. Seamas selected as Constab.
Item 6 General Business
Event Proposal: Hanbal proposes a war weekend at Treetops Scout camp in Riddels Creek in September. ThorolfR moved, Sara seconded. Passed.
Equipment request. May Crown 6th to 8th of May. Krae Glas requests Stormhold to bring Sunshades to the event to use around the list field. Sara moved, Thomas Seconded. Passed.
Miriam Bat S to tell Crown steward to collect from May Bash.
Item 7 Other Business
Quote for speccy drakkar tokens . 50 tokens $1400. Moved ThorolfR, seconded by Thomas. Passed
Sunshade condition to be reviewed after may crown.
Item 8 Next Meeting: 23rd of May 2016 at 7:30pm
Meeting Closed at: 8:20pm.
Lists Officer report
(thank you Thorfinn)
I did lists for April Bash – see previous e-mail
also lists at Festival for these tournies
Queens Glove Rapier
assisted Fighter Auction Rapier Tourney
assisted Fighter Auction Heavy Tourney
List keeper of Stormhold
Deputy Seneschal for health and well being
Nothing to report besides minor armour injuries requiring bandaids. Kits checked prior to rowany festival. Please note Nikolai has my proxy for tomorrow’s meeting.
Heralds Report March – April 2016
Registered Names and Devices from Jan 2016
Alrekr Geirsson. Name change from Yehuda ben Yishai ben Avraham.
Folkvé í Sáluhúsi. Name.
Isobel de la Rose. Name change from Isobel Rosewell.
Ysabella filia Uhtredi. Device. Barry wavy argent and sable, a sea-goat gules armed Or.
There was no Courts or Tournaments at March Bash – Prepping time for Festival
Ute von Tangermunde – Monthly Bash April – Court
No Heralds needed for Tournament April as it was a Valhalla
Baronial Awards Given
Baroness’s Bead – Given to Dame Miriam for her diligent organisation and work on the Hero’s Cloak given at April Bash
Have Started to search for a Replacement for my Position or at least a new deputy as one of my drop dead deputies is now Baronial Herald for Krae Glas.
War in September Event proposal – Hanbal
As the event final approval was delayed till the council meeting tomorrow, I have revisited the financials and made some slight modifications, which are included in the attached updated Excel document – please use this for the meeting tomorrow.
– Increased the sundries expenses to $4 per person (from $3).
– Included Steward as fee free along with discounts for 4 cooks + bookings (5 in total) of $20 each.
The event still makes a profit at 60 people of approx. $200.
Current timetable plan is for some activities Friday night with soup kitchen that may affect war scenarios the next day. War Saturday morning with lateish lunch – demonstration of equestrian following lunch (rest break period), followed by tournaments in all combat forms as well as target archery, followed by pick-ups. Sunday morning more war / training sessions as interest dictates as well as archery golf.
Updated role register is as follows;
Wargames of the Thaw Steward team & roles
Head steward: Hanbal
Deputy steward #1: Shelagh Phillips
Deputy steward #2/ Chirurgeon/ Bookings coordinator: Rebecca Taylor
Transport coordinator: Janet Coath
Food coordinator – Friday night: Lord Tomas (Tam)
Food coordinator – Saturday night: Stuart Burns (from Polit)
Food coordinator – Breakfasts: Georgie Phillips
Food coordinator – Lunches: Mistress Genna
Marshal in Charge: Nikolai
Constable in Charge: Checkers
Pack-down / tidy coordinator: Mike Obrien
Fort designer: Airdin MacDara
War field/ fort construction: Andrew Peterson (Monster Truck)
Equestrian coordinator: Mistress Ava
Archery coordinator: Charles (Sharr)
Herald Wrangler: Ute von Tangermunde