Barony of Stormhold

Baronial Council Meeting

Minutes for the Meeting of 23rd of May 2016

Prepared Wednesday 1st June 2016

Summary of Motions:

Motion 2: The minutes of April’s meeting be accepted. Motion Carried.

Motion 5B: Waldo Turner receive a payment of fifty cents to aid his Pennsic Research. Motion Carried.

Motion 5D: That the Chirurgeon receive the sum Of $50 to pay for ongoing First aid consumables. Motion Carried.

Motion 11.3: That Stormhold runs an event on the 17 July 2016 at Ivanhoe Sea Scouts hall. Steward Gilbert de Wulchop. $100 budget. Motion Carried.

 

Item

Description Detail Action

-2

Start Time 7:45pm Ysabel Norrice Chair, Rodrigo de Burgos Minutes.  

-1

Attendees TherolfR Brandson, Halla, Michael Le Ferrat, Ysabel Norrice, Seumas Gaskin, Gilbert de Wulchop, Mahoult, Meadbh, Miriam Bat Shimon, Waldo Turner, Rodrigo De Burgos, Miriam Galbraith. Hanbal Al Barbary, Ute von Tangemude. THorfinn Hrolfsson
 

0

Apologies Aine of the Hounds, Gilbert Purchase  

2

Acceptance of Previous Minutes Motion 2: The minutes of April’s meeting be accepted. Moved:- Miriam Bat Shimon. Seconded:- Waldo Turner. Motion Carried.  

2.1

Business arising from the previous minutes. No Business Arising.  

3

Correspondence A. Post Code survey: Rodrigo spoke and mentioned that the Survey from Kingdom Seneschal was occurring.

B. Council Email: Rodrigo presented email.

C. Liquor restrictions: Rodrigo presented Yarra Council policy. No Alcohol Consumption At Coulson Reserve.

D. Booking Coulson reserve: Rodrigo presented Email.

 

4

Ongoing Business A. Training move to 6pm – Ongoing plans:

Rodrigo continuing to work with Yarra Council to improve Coulson Reserve. Rodrigo to negotiate with Yarra Council for disaster planning and for a possible alternative venue for Coulson Reserve. Rodrigo to discuss moving start time to 6pm for Yarra Council. This is to reflect the current practice.

B. Speccy Drakkar reorder:

Hanbal to inform Jeweller to Proceed with order for 50 tokens.

C. Sunhade refurbishment: Rodrigo reported on sunshade status and shade are to come to craft hall to be refurbished.

Action 4.A: Rodrigo to talk to council.

Action 4.B: Hanbal to place order for 50 Speccy Drakkars.

Action 4.C: Rodrigo to bring sunshades to crafthall

5

Officer

Reports

A. Vicar: Hanbal Spoke.

B. Arts and Sciences – Report read out.

Motion: Waldo Turner receive a payment of fifty cents to aid his Pennsic Research.

Moved Rodrigo De Burgos Seconded Michael Le Ferrat.

Motion Carried.

C. Capt. of Archers – Not Present

D. Baronial Chirurgeon – Attached

Motion 5D: That the Chirurgeon receive the sum Of $50 to pay for ongoing First aid consumables.

Moved: Thorfinn Hrolfson. Seconded: Miriam Galbraith

Motion Carried.

E. Constable – Verbal at meeting, Needs to update forms at the Armoury.

F. Herald – Verbal at meeting Still seeking replacement.

G. Lists – Attached

H. Knight Marshal – Attached

Spoke about Various topic including: i) R&D for Rattan Alternative, II) R&D change to target zones, iii) R&D Siege Weapons in Combat.

A trebuchet belonging to Stormhold is taking up space at Charles Du Bois house.

I. Reeve – Verbal at meeting

Status of Accounts:

Community Solutions $4703.23

Cash Reserve Bonus$16304.28

Total $21007.51

J. Rapier– Verbal at meeting Still seeking replacement

K. Seneschal – Verbal at meeting

L. Webminister – Verbal at meeting Website working well. Regnum needs updating

M. Officer Changeovers:

Captain of Archers, Rapier, Herald, Reeve.

Action 5.B : Miriam Galbraith Reeve to proceed with payment.

Action 5.D: Miriam Galbraith Reeve to proceed with payment.

Action 5.H: Miriam Bat Shimon to determine a solution to housing the Trebuchet.

Action 5.J: Rodrigo to determine and update Regnum.

Action 5.M:Rodrigo to advertise all four positions.

6

May Crown Report ThorolfR and Halla Victorious. Rodrigo discussed implications for Stormhold.  

7

Winterfeast Update Email attached.  

8

Thaw War Update Hanbal Spoke on current status.

Bookings: 22 booked (8 team) 14 hiring cabins/dormitories

 

9

William Marshall 2016 Rodrigo discussed results of Thomas’ poll. Results of poll suggest a return to previous format of a day event. Discussed Opening up Expressions of Interest to Run WM2016. Action 9:

Rodrigo to advertise for EOI for WM2106

10

Transfer of bank account access for new Senechal Rodrigo De Burgos (Mundane Name: James Brown) to become signatory for SCA Stormhold accounts Action 10: Rodrigo (James Brown) to work with Treasurer and Banks to enable this change.

11

Other Business 11.1 Cash Spending Rodrigo discusses need to spend money on Stormhold development.

11.2 Reminder for stewards to refer to procedure handbook to aid in running events.

11.3 Event Proposal: 17 July “Guild Brawl” in Ivanhoe

Motion: That Stormhold runs an event on the 17 July 2016 at Ivanhoe Sea Scouts hall. Steward Gilbert de Wulchop. $100 budget.

Moved Rodrigo De Burgos. Seconded Ysabel Norrice.

Motion Carried.

11.4 Thorfinn Hrolfsson suggested that agendas henceforth contain the next two months calendar for planning purposes.

11.5

Maedbh discusses Thursday Dancing, She mentions poor attendance and the need to determine it’s future. Gilbert Suggests a poll to determine interest in Dancing in Stormhold.

Action:11.3

Miriam Galbraith to pay fund available to the steward (Gilbert de Wulchop)

Action 11.4: Seneschal/agenda writer to include Calendar.

Action 11.5: Ysabel Norrice to proceed with poll to discuss the future of Dancing in Stormhold.

12

Next Meeting 27 June 2016 At Coulson Reserve. At 7:30 pm  

13

Meeting Closed 8:42pm